We were inspired to write this after reading an article by Angil Tarach-Ritchey on the Alzheimer’s Reading Room. It was a very helpful list for families trying to care for loved ones from a distance. The author works in home health care and serves as a long distance caregiver, and a trip home to help her Mom through surgery sparked this article.
As with Angil’s article, we come at this out of professional and personal experience. Many of our team members have aging parents living out of state and know the associated worries and helpless feelings of not being there to help. We have met hundreds of families over the years who come to visit their parent(s) in Florida, only to be shocked by the condition they find them in. Many times parents are able to conceal their real needs in a phone call, that leaves you feeling like everything is going well, only to find out that all is not well. So what do you do when you are unable to be near your parents, and a move isn’t in the near future?
Consider visiting them for at least a week, so you are able to assess the entire situation. Or, use a geriatric care manager to provide an assessment (or meet with one while in town to use them as an extension of yourself and share these duties so you can have some visiting time and benefit from their expertise). Below are 11 tips for getting the most out of a week visit. It may be an exhaustive week, but could save you from endless phone calls and trips to attend to your aging parents’ needs.
1. Attend a doctor’s appointment with your parent. Have him or her sign a release of information so the doctor is able to share medical information with you when you return home. Get a current list of their diagnosis, medications, allergies and health history. Give the doctor’s office your emergency contact information, and ask them to contact you with any significant changes. If your parent doesn’t have advance directives in place, or a medical power of attorney, this is a great time to get those very important documents taken care of.
2. Check with the pharmacy to make sure your parent is getting all his or her prescriptions filled and on a timely basis. If your parent is seeing more than one doctor, check to make sure these doctors are communicating. If your parent is using more than one pharmacy, this is a problem. Multiple pharmacies and physicians are a recipe for disaster. One pharmacy can quickly identify drug interactions, or over-medicating. Check your parents’ medications for expired or discontinued medications, and discard any non current meds.
3. Assess your parents’ ability to purchase groceries, and prepare meals. Weight loss is a great indication of poorly managed meals. It can also be an indication of something more serious, so report weight loss to the physician. Check the refrigerator for outdated food and leftovers. Make sure your parent(s) is able to obtain groceries and prepare healthy meals.
4. Assess their driving ability, if they are still driving. Many adult children will drive their parents while they’re visiting, never checking if their parent is able to safely continue to drive. You may want to do this prior to the doctor appointment. If you find your parent is not driving safely, but you know it will be a battle to get him or her to stop, you can call the doctor in advance of the appointment and have the doctor assess, and discuss this very delicate issue. Understand, giving up this part of independence is extremely difficult for a senior, but safety needs to be first and foremost. If your parent will continue to drive, check for current auto insurance. You can get a copy of our “Taking Away the Car Keys: Tips on Senior Driving Safety” for more specifics on how to handle this concern.
5. Meet your parents’ neighbors and close friends. Get their phone numbers, and provide your emergency contact information. Ask them to check on your parent, particularly if you have one parent living alone, and contact you if there are any needs or problems. If your parent does not know his or her neighbors, or has no friends, this is a cause for concern. When our elderly lack socialization, it contributes to declining health, and depression. Lack of socialization may be caused by depression, which is often undiagnosed in the elderly. If there is someone that can regularly visit, get them involved. Take a proactive approach with this, understanding neighbors may hesitate to reach out to you or may be limited in what they can assess/see. Make similar contacts with various people involved in your parent’s life: church community (is there a parish nurse?), professionals (doctor was mentioned, but also their attorney, financial advisor, etc. as your parent will allow), caregivers, etc.
6. Discuss your parents’ wishes for health care and finances if they are unable to make those decisions in the future. Make sure your parents’ have chosen a power of attorney for health care and finances, and the documentation is complete and available. Aging Wisely’s “Essential Eldercare Checklist” offers more tips on the documents you need and steps to take at various stages of your aging parents’ care.
7. Check with your parents’ preferred hospital social work department (or local Area Agency on Aging – www.eldercare.gov)for a list of trustworthy, reputable agencies and facilities, should you need help in the future. This would include home health agencies, private duty agencies, rehabilitation facilities, nursing homes, and care managers. Depending on your parents’ situation, you may want to also have a list of assisted living facilities. If your parent has an unexpected illness or injury, the last thing you will want to do is have to gather all that information at the last minute, while you are trying to plan the trip to be with your parent. Pre-planning will significantly reduce the stress in an unexpected crisis. If you hire a care manager initially, they will significantly help the process of any care needs in the future. Care managers also help when family members disagree about choices and decisions, as well.
8. Get copies of your parent’s insurance card(s). Physicians names and phone numbers, and past medical history. Be sure to take a copy with you when you leave. Consider organizing electronically—from simply scanning to a flash drive to using some of the online and mobile programs out there, so you have quick and easy access to this information.
9. Do a safety evaluation of the home. Is all plumbing and electrical in good working order? Are smoke detectors installed with new batteries? Are there precautions in place such as grab bars in the bathroom, and a home free of clutter and throw rugs? Is your parent using steps that are difficult to maneuver? Is there medical equipment your parent may need to stay safe, such as a cane or walker? Would a riser on the toilet or a lift chair help them transfer easier? Does your parent have vision deficits, and are those being addressed, and glasses or assistive devices available and appropriate? If you have found your parent to be weaker, or less steady, speak with the physician about ordering in home therapy, to increase strength, and improve balance and gait. Further decline will mean increased need of care. Also, consider a professional safety and falls prevention evaluation of the home.
10. Does your parent have a personal emergency response system (PERS)? If you have two parents living together, you may think a PERS isn’t necessary, but if one parent is caring for the other or one frequently leaves to run errands, etc, the primary care-giving spouse, or the parent left alone needs the ability to access emergency services. I frequently meet with one spouse caring for another with dementia. If the person who is well has a fall or needs emergency services, the spouse with dementia will not be able to call for help. This is why a PERS can be life saving, even in a two-parent home. There are advancing technologies coming out all the time, including buttons that can sense a fall if someone cannot push it, GPS systems, monitoring systems, medication reminders and more.
11. How is your parents’ personal care? Are they clean and well groomed? Is there an odor in the home? Are they able to care for their feet and nails? Are there incontinent episodes, and are they able to care for that? Is their skin in good condition, particularly their feet and buttocks? How is the oral care? If they have dentures, are they in good repair and fit appropriately? Poor hygiene can be a sign of depression or early dementia.
12. Plan for your parents’ future needs and care. It would be great if our parents all stayed healthy and well. The fact is, too may won’t, and if you are among the millions of families that face a crisis with an aging parent this investment in time and planning will save you from the tremendous stress that families have when they don’t plan.
Depending on what you find on your visit, there are several actions you can take. I’ve listed seven typical areas an aging parent may need assistance with and helpful strategies to those needs.
1. Medication management – There are simple solutions to assist your parents in filling their medications, taking the correct dosage at the correct time, and coordinating the orders of more than one physician. Some possible solutions are special packaging by dose (offered by some local pharmacies or mail order companies), someone setting up a pill box weekly or monthly, electronic medication reminder systems, and medication management by a home care company (here is a link for EasyLiving, Clearwater home health agency for medication management in Pinellas County). The option(s) that will work best for your loved one depends on a number of factors, from the state of his/her memory to the complexity of the medication regime. There may also be ways to simplify the regime or eliminate/reduce medications.
2. Meal Preparation – Meals on Wheels or another meal delivery service can deliver nutritious meals. Contact the local Department of Aging for specific information. Private duty home care agencies can grocery shop, prepare meals, and monitor intake.
3. Transportation – If your parent doesn’t drive and has difficulty getting to appointments, or running errands, there are a few options. Finding a friend who lives close to assist would be best, but that isn’t always an answer. Most communities have senior transportation available for a small fee. Private duty home care agencies in many communities provide transportation. They also can assist with shopping, putting away groceries, preparing meals, hygiene assistance, and light housekeeping. Changing to a visiting physician is also a great choice for senior unable to get to doctor appointments. Your local community may offer services through the public transportation system, volunteer or senior organizations. Many seniors find some combination of these options works best to maximize flexibility and can be done for a reasonable cost (especially when compared to maintaining/operating a car).
4. Declining mobility or health – Call the primary physician and ask him/her to order home health care, if the physician is aware of the decline (recently, Medicare began requiring a face-to-face visit within a certain time frame of the order, so you may need to arrange this). Medicare will pay for a nurse, and/or therapist to visit the home temporarily if there has been a significant change in health status. In addition and/or after this, you can reassess how your loved one is doing and get recommendations for ongoing help such as private duty home care, mobility devices, and/or considering a move to a care facility.
5. Memory problems – If you notice a marked deficiency in your parents’ memory, it’s imperative to get a thorough evaluation, preferably from a geriatric specialist or memory clinic, so a diagnosis can be made. It is also imperative to make sure your parent is still able to make appropriate decisions to remain safe or there needs to be immediate supervision.
6. Multiple problems – If you find problems are increasing or all activities of daily living are more difficult, your parent will need some type of care. Whether the family chooses private duty homecare or an appropriate facility is typically based on preferences and finances. Don’t wait until the situation worsens. Get things in place that will help your parent have the best quality of life possible, and help prevent further complications. This is one area you’d probably find high value in hiring a care manager: they can evaluate and lay out the choices and related costs/pros and cons. This typically saves you tremendous time, and gives you confidence in your choices.
7. Household Deficiencies – If your parent is unable to keep up the home; if it is unsafe from clutter; or is in need of repairs, you can hire those services, either to a company that specializes in those tasks, or a company that can do it all. A care manager can also arrange for getting housekeeping, and repair services. Some communities have resources available to assist in home repairs to those with low income. Care managers will usually know of a trustworthy and reputable company that works with seniors.
When you are caring for elderly parents long distance, you want to know that everything is okay. We can help! From assessments to consulting on specific concerns to being your “eyes and ears” and serving as a local advocate for your aging parents, Aging Wisely can provide peace of mind! Give us a call at 727-447-5845 or click below to: